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80% of your business come from 20% of your customers - Every marketing manager knows this fact. This helps allot as marketing expense does not reincure. However, the accounts administration and collection costs remain the same for most companies.
If you spend good amount of money on account administation and collections, this is the time you look at employing an automated web based "autmated invoicing and colleciton system" and you can surely save a good amount of money each year!
Benefits of web based invoicing system
Affordable
Having "my account" tab on website and allow clients to check their billing history in real time is not only for big companies, there are many pre-designed modules available out there that can just do the job.
KM Websol's own advanced auto invoicing, payment and collection module package is available under only $1500 (one-off setup cost, no monthly charges). This comes with free setup and integration to your existing website.
Minimise administration time
Enter the service invoice details once only and specify recurring interval, your web based sytem will automatically generate a new invoice on a specified interval and send to your client by email. This will save time generating and sending the invoice each month.
Creative and professional
The system can send the invoice in a profesisonal looking PDF format just like those big companies.
Direct debit option - never forget to process
If your client agrees, you can set the direct debit for the client's account and system will automatically process the payment on specified day.
Collection is easy for non-subsription items!
Let's say the invoice is not for a subsription and there is no direct debit setup, no problem, the system will send the outstanding reminder to client and will keep sending it on a specified interval.
Manual reinder emails can sometimes offend some clients who have been with you for long period of time, however, when automated email is sent most people take that for granted as they understand that system sends it automatically to all customers, nothing personal.
Once only set-up cost
If you have a website, you are already paying hosting costs so there are no extra ongoing costs for employing such system. Just get your web designers to upload the system on your website.
Could you re-send the invoice please?
Now your clients do not ring you to get a copy of their invoice, they can use "my account" tab on your website to login to the system and check their billing history and pring-off any of the invoice if required.
Easy dispute resolution
With client being able to view their billing history online, they can find most of their billing related answers there and reduces the amount of phone calls with those questions and gets disputes resolved before they arise.
Know your accounts better at no extra costs
Most good auto invoicing systems like KM Websol Web based invoicing system come with cool features such as graphical representations, reports and reminder tools that does not only help you save time but also provides you with vital informations. Your bookkeeper no longer need to send time on generating monthly outstanding reports, received reports etc. and can focus on more important things.
With these you can easily know the status of cash flow and receivables.
Interested?
Contact us today to know more about KM Websol's unique Automated billing system.
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